Modifying User Properties

You can view and modify your User Properties for the Astoria application.

1. Click the User Icon () at the upper right of the Workbench interface.
2. Select Show Properties from the list.
   The User Properties dialog appears.
3. Modify properties as desired.
   You may not be authorized to modify all properties.

   Property	Description
   Name	The name by which this user logs in. In some organizations, this is an employee number. Note: If your organization uses domain authentication, preface the user name with the domain name. For example, ASTORIA\john.smith. Astoria On Demand environments do not use domain authentication, so there is no domain name to specify.
   Rename OS User	Select this check box to rename the user on the operating system when the user is renamed.
   Description	A description of this user.
   Full Name	Identifies the full name of the user. Some organizations display this property in Astoria applications rather than or in addition to the Name property. This would typically be the case if the Name property is an employee number. The application document's User Display field setting controls how the user name is displayed,
   Account Disabled	This check box is disabled for users updating their own properties. A user cannot disable their own account.
   Email Address	The email address of this user. This email is used for all Astoria notifications.
   Phone Number	The user's phone number. You can enter multiple phone numbers if needed. This information is strictly reference and is not used by Astoria features.
   Send Link Options	Specify how to handle Location Link, View Link or GUID commands for repository objects: Select Prompt to be prompted each time. Select Email to launch an email form with the link. Select Clipboard to place the link URL on the user's clipboard. See Sending Location, View, or Object Id Links. Note: Selections made for this field also affect the Compose Mail command. See Composing Mail.
   Only Display Checkout Comment Dialog When Shift Key Is Pressed	Select the check box to require the user to press Shift to display the Checkout Comment dialog when this user edits a document.
   Only Display Restore Dialog When Shift Key Is Pressed	Select the check box to require the user to press Shift to display the Restore dialog when restoring an object, or when the restore location must be specified.
   External Viewer Requires Shift Key	Select the check box to require the user to press Shift when viewing an object to use an external viewer. An external viewer is a program running outside of the workbench, often the user's default web browser. If an external viewer is not being used, the Browse view displays the object.
   Only Display Structured Document Copy Dialog When Shift Key Is Pressed	Select the check box to require the user to press Shift to display the reuse options in the Structured Document Copy dialog when pasting a copied non-DITA structured document. See Copying Unstructured Files by Copying and Pasting or Copying and Pasting a Structured Document into a Release. Note: Changing this option in the Structured Document Copy dialog also changes this option in your User Properties.
   Show and List History - display only checkin stamps	Some integrated XML editors allow a user to save a file to the repository, but not check it in yet. Select the check box to display only checkin version records. If the check box is cleared, users can see records showing when the file was saved but not checked in.
   Available Groups/Present	By default, a user is added to the All Users group, which appears in the Present list. Select other groups as appropriate for this user from the Available list and add to the Present list. Users who will edit documents in the repository must be added to the com.lspeed.astoria.StructuredDocumentUpdateLicense group.

4. Click OK.