Running a Scoped Workflow History Report

Generate a scoped report on workflow events that have occurred related to a document or file.

1. Select the object that will define the scope of the report, then right-click and select Administration > Run Scoped Report.
2. Select the ScopedWorkflowHistory.rptdesign report, then click OK.
   The Run Report dialog appears.
3. Specify the Output filename.
   By default, the filename is the name of the report design, with the object name appended. You can change the name to whatever you want. You can also use Java formatting to create a unique report name, such as for scheduled report jobs. See Creating Unique Report Names.
4. Select the report format Type.
   See Report Formats.
5. Specify the location to Store Results from the list.
   The In Repository option stores the output file in the repository. You must specify these additional fields:

   Field	Description
   Location	Browse to and select the folder where the output file will be located. Note: Many folders in the Administration cabinet restrict users from creating or importing folders or files. If you select one of these folders, the job will fail.
   Existing Files	Specify how to manage existing files: If you select Overwrite existing files in repository, only the current version of the output file is maintained in the repository. Older versions of the output file are permanently destroyed. If you select Create new version of existing files in repository, Astoria creates a new version of the output file, allowing you to roll forward a previous version, if necessary.

   The To FTP option stores results to an FTP server. You must specify these additional fields:

   Field	Description
   FTP Server	Enter the name of the FTP server to which you would like the output file to be delivered. For example, ftp://ftp.yourcompany.com.
   FTP Directory	Enter the directory path to the folder on the server to which you would like the output file to be delivered. For example, uploads/maps/mymap. This folder must already exist on the FTP server. If it does not, the job will fail.
   Username	Enter the username used to log into the FTP server.
   Password	Enter the password used to log into the FTP server.

   The To SFTP option stores results to a secure FTP server. You must specify these additional fields:

   Field	Description
   SFTP Server	Select the SFTP server to which you would like the output file to be delivered from the drop-down list.
   SFTP Directory	Enter the directory path to the folder on the server to which you would like the output file to be delivered. For example, uploads/maps/mymap. This folder must already exist on the SFTP server. If it does not, the job will fail.
   Username	Enter the username used to log into the SFTP server.
   Password	Enter the password used to log into the SFTP server.

   The To HTTP(S) option stores results to a URL location. You must specify these additional fields:

   Field	Description
   HTTP(S) URL	Enter the URL location to which you would like the output file to be delivered. For example, http://myserver.com/output/productHelp2.0.pdf. Note: This must be a complete URL to the file to be stored, not just a URL to a directory.
   Username	Enter the username used to log into the URL location.
   Password	Enter the password used to log into the URL location.

   The On Server option stores results on the Astoria Communication Server. This option is available for On Premises customers who want their output to be processed and/or delivered to another application that will watch a server directory. With On Demand customers, the On Server option does not allow a user to specify a location on their local computer.You must have permissions to create folders in the directory you specify. You must specify this additional field:

   Field	Description
   Server Directory	Enter the directory path to the folder on the server to which you would like the output file to be delivered. For example, c:\temp\astoriaoutput

   Note: This option will only appear if you are a direct or indirect member of the Astoria Administrator's group.
6. If desired, select Scheduling options.
   See Scheduling a Batch Job.
7. Expand the Report Parameters region and specify start and end dates and/or start and end Snapshot labels, if desired.
   • If the parameter values are all left blank, the report will include activity for all tickets.
   • If no start values are specified, the report will include activity until the end value.
   • If no end values are specified, the report will include activity until today.
   • If you specify both a date and a Snapshot label for the start value or end value, processing will honor only the date parameter.
8. Click OK.