Creating a New Annotation Definition

An administrator can create a new annotation definition type.

1. From the Workbench Ribbon, click the Administration tab, then from the Maintenance band, click Create, and from the list select New Annotation Definition.
   The New Annotation Definition dialog appears.

   
   

   

   
   
2. Provide a Name and optional Description for the annotation.
   The Name should identify the type of annotation you are defining, to assist users in selecting an annotation type when adding an annotation. See About Annotation Types.
3. From the Available Fields list, select the custom attributes you want to add to the definition, and click Add.

   The custom attributes you add define the fields available in the Annotation box in the Annotations dialog.

   Commonly used custom attributes include:

   • Annotation Comment
   • Annotation Status
   • Annotation Status Comment

   Note: If the available custom attributes do not meet your needs, you can create a new custom attribute definition to use in your annotation definition. See Creating a Custom Attribute Definition.
   The custom attributes you add are displayed in the Present list.
4. Select one of the custom attributes from the Present list and click Set Summary.
   This specifies what is displayed for the Annotation Summary column of the annotation in a generated list of annotations or an scoped annotation report. Typically a Comments attribute is used for the summary. Leave the Summary Field blank, or click Clear Summary to omit summary information.
5. Leave the Attributes box empty unless your organization creates custom code to implement administrator policies for annotation definitions.
6. Click OK.